St. Edmund Catholic School Solicitation Policy

Rationale

It is the responsibility of the Development Office to coordinate all fund raising efforts. So that efficient records may be maintained and the donor is properly acknowledged, a policy for  solicitation is necessary. Prior to any fund raising transactions, all persons and organizations that solicit in the name of St. Edmund Catholic School must complete a fund raising project proposal and receive approval from the Development Director, Principal and School Board. The Development Director, Principal and School Board reserve the right to limit or refuse a proposed solicitation.

Policy

The St. Edmund Catholic School Solicitation Policy is as follows:

  1. No individual or business is to be solicited without the prior concurrence of the Development   Office.

  2. Solicited funds must be targeted to a specific project or event that has received the prior approval of the Development Director and Principal.

  3. Restricted donations must be applied to the area or project specified by the donor unless the donor is contacted by the Development Director and such permission is granted.

  4. Under no circumstances may the solicitor promise or guarantee any specific returns or favors for the donor's contribution.

  5. All donors should receive a written acknowledgment for their contribution from solicitor within fifteen (15) days of receipt. A copy of the letter must be filed in the Development Office on the day that it is mailed. The Development Office also sends a second thank you note from school.

  6. In order to maintain a permanent record of donor history, the following information must be provided to the Development Office.

    A. Name and address of donor

    B. Amount of donation (if applicable, indicate type of in-kind donation or item donated)

    C. Project or Campaign in which the donation was made

    D. Date of the donation

    E. If paid by check, the check #

    F. Solicitor's name

  7. In-kind donations, or gifts of property, which might incur additional expenses, must receive Principal and School Board approval and permission.